Ultimate Guide To Improve Your Productivity6 mins - Introduction
In an ideal world, we’d all love our jobs and approach them with enthusiasm every morning. However, very few of us feel motivated at work and see our current position as a step on the ladder to what we really want to be doing. So, how do you stay productive at work and why is it important?
What Is Productivity?
Productivity is how efficiently a system or person works. For example, if you have a set amount of work to complete each day, the time to finish it shows how productive you are. However, the quality of your work contributes to your productivity levels too.
Companies measure their employee’s productivity to see if they are meeting targets, performing well and evaluate if there are certain parts of the job employees need more support with. The most important thing to remember about productivity is it’s about getting the outcome you want by using less time and resources.
How Should Employers Measure Productivity?
Employers often place productivity at the top of their priorities, but forget how important it is to encourage their team. Nobody wants to feel overworked and underpaid, so employers must achieve the right balance. The basic way of measuring productivity is dividing output by input. This shows employers how well their team is performing and whether they need to make changes.
Productivity is about meeting deadlines, but employers know that quality matters. Ten poorly made products will never equal one that passes all the tests and is of selling quality. More often than not, employers expect way too much from their team but don’t think about extenuating factors.
One of the most important things to do if you’re a company owner or manager is think about how to measure the amount of input required. Think about the project and form a strategy to ensure your team members know what they’re doing.
Planning funding, who takes on which responsibilities and setting reasonable deadlines are all aspects of productivity. Employers that don’t understand how to manage productivity cannot expect their employees to deliver what’s expected of them. It’s difficult for both employers and employees to work in collaboration, but having set guidelines means both sides can improve on their productivity.
Tips For Being More Productive at Work
It’s an unsettling feeling when you feel like there’s never enough hours in the day to complete your tasks. Following these tips could enable you to become more productive at work and reap the rewards.
Multitasking is a skill, but sometimes it causes more harm than good. When you take on too many things at once, it can overwhelm you and make it harder to manage your job. The best way to be more productive is to manage each task at once and keep your head clear.
Change Your Sleeping Habits
Sleep is one of the most important things for everyone and not getting enough can impact your daily life. When we’re tired, or stressed then we don’t perform well at work, which compromises our productivity. Never underestimate a good nights sleep and make sure you take steps to relax more. Experts recommend we need eight hours of sleep every night, so follow these tips to improve your cycle.
Have a Rest
Productivity isn’t about getting as much done in the time you have. It’s about producing quality work within your deadlines, which is very different. Take regular breaks and you’ll notice your energy levels increase. Sometimes, all you need is a short walk or a trip to the bathroom to refocus your attention.
When you work on a project, take some time to break it into small pieces and consider all aspects of the task. Doing this will enable you to put together a plan and evaluate how much time you should spend on each task. When you look at the end goal, you can get caught in the moment and miss important details, so set small goals. Each small goal adds up to the result.
We can’t be alert every day, and nobody enjoys every moment of their job. Some of us feel most alive in the morning, while others find their energy kicks in during the afternoon. It’s important to understand these things about yourself because they can aid you in carrying out your job role. Always save the most important tasks for when you’re more alert, which ensures they’ll get your full attention.
Use the Two-Minute Rule
The two-minute rule is popular in the business world, and it inspires people to act instead of think. If you see a task which should take no longer than two minutes, do it immediately. By using this strategy, you’ll get more work done and spend less time on the task than if you leave it for later.
Stand in Meetings
When we sit down in our meetings, they can drag on. This is because most people are comfortable, which means they’re happy to spend longer in each meeting. By introducing standing meetings, people will be more alert, willing to contribute and the meetings run shorter.
Use Your Commute
Most people have to commute to work, and if you do it by train or bus, it’s the perfect way to be productive. Instead of checking out your Facebook or swiping through Tinder, catch up on your emails and plan what you need to do for the day. Doing this will enable you to get straight to work and meet deadlines.
Work isn’t the place to indulge in gossip and banter. Save that for your lunch break and focus on the task at hand. There’s always that one person in the office that loves to chat through the day, so ask for a quieter work area. If you’ve got a great boss that lets you use your phone at work, attempt to put it away and ignore it during work hours.
Productivity is tricky for both employers and employees to navigate, but working in collaboration makes it a simple process. You can become a more productive team member, but make sure your bosses expectations aren’t too high.